The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Thanks for using PDS! Our mission is to create a global unified printed and digital data verification platform. Here we describe how we collect, use and handle your personal and business information when you use our websites, software and services (“Services”).
What & Why
We collect and use the following information to provide, improve and protect our Services:
Account information. We collect, and associate with your account, the information you provide to us when you do things such as sign up for your account, upgrade to a paid plan and set up two-factor authentication (such as your name, email address, phone number, payment info and physical address).
Your Stuff. Our Services are designed to make it simple for you to print documents, individually and as an enterprise collaborating across a wide area network and over multiple devices. To make that possible, we store, process and transmit metadata related to it. This related information may include your profile information, which makes it easier to validate your documents with stakeholders.
Usage information. We collect information relating to how you use our Services, including actions you take in your account (such as logging in, printing, downloads and updates). We use this information to improve our Services, develop new services and features, and protect PDS users. Please refer to our FAQs for more information about how we use this usage information to improve our Services.
Device information. We also collect information from and about the devices you use to access the Services. This includes things like IP addresses, the type of device, and identifiers associated with your devices. Your devices (depending on their settings) may also transmit location information to the Services.
Cookies and other technologies. We use technologies such as cookies and pixel tags to provide, improve, protect and promote our Services. For example, cookies help us with things like remembering your username for your next visit, understanding how you are interacting with our Services, and improving them based on that information. You can set your browser to not accept cookies, but this may limit your ability to use the Services.
Marketing. This website operates an email newsletter program, used to inform subscribers about products and services supplied by this website. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through prior written agreement with the user.
Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and in accordance with the Data Protection Act 1998. No personal details are passed on to third parties nor shared with companies / people outside of the company that operates this website. Under the Data Protection Act 1998 you may request a copy of personal information held about you by this website’s email newsletter program. A small fee will be payable. If you would like a copy of the information held on you please write to the business address at the bottom of this policy.
Email marketing campaigns published by this website or its owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity [this is by no far a comprehensive list].
This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.
In compliance with UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of each email campaign. If an automated un-subscription system is unavailable clear instructions on how to un-subscribe will by detailed instead.
Adverts and Sponsored Links: This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.
Bases for processing your data. We collect and use the personal data described above in order to provide you with the Services in a reliable and secure manner. We also collect and use personal data for our legitimate business needs. To the extent that we process your personal data for other purposes, we ask for your consent in advance or require our partners to obtain such consent. For more information on the lawful bases for processing your data, please see our FAQs.
We may share information as discussed below, but we won’t sell it to advertisers or other third parties.
Other users. Our Services display information such as your name, profile picture and email address to other users in places like your user profile and sharing notifications.
Law & order and the public interest. We may disclose your information to third parties if we determine that such disclosure is reasonably necessary to: (a) comply with any applicable law, regulation, legal process or appropriate government request; (b) protect any person from death or serious bodily harm; (c) prevent fraud or abuse of PDS or our users; (d) protect PDS’ rights, property, safety or interest; or (e) perform a task carried out in the public interest.
Stewardship of your data is critical to us and a responsibility that we embrace. We believe that your data should receive the same legal protections regardless of whether it’s stored on our Services or on your home computer’s hard drive. We’ll abide by the following Government Request Principles when receiving, scrutinising and responding to government requests (including national security requests) for your data:
- Be transparent,
- Fight blanket requests,
- Protect all users and
- Provide trusted services.
Security. We have a team dedicated to keeping your information secure and testing for vulnerabilities. We also continue to work on features to keep your information safe in addition to things like, encryption of files at rest, and in transit.
User controls. You can access, amend, and request to delete your personal information by logging in to your account and following the guide.
Retention. When you sign up for an account with us, we’ll retain information you store on our Services for as long as your account is in existence or for as long as we need it to provide you with the Services. If you delete your account, we will initiate deletion of this information after 30 days. But please note: (1) there might be some latency in deleting this information from our servers and backup storage, and (2) we may retain this information if necessary to comply with our legal obligations, resolve disputes or enforce our agreements.
Around the world. To provide you with the Services, we may store, process and transmit information in the United Kingdom and locations around the world, including outside your country. Information may also be stored locally on the devices you use to access the Services.
If we are involved in a reorganisation, merger, acquisition or sale of our assets, your information may be transferred as part of that deal. We will notify you (for example, via a message to the email address associated with your account) of any such deal, and outline your choices in that event.
v.0.1 July 2019 Edited & customised by: KG Arjis